How to handle the Area Finder in Outlook

Room Finder feature in Outlook 2016 in the Appointment view.

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Summary

By default, when you open a new meeting type in Microsoft Outlook 2016, Microsoft Outlook 2013, or Microsoft Outlook 2010, the Area Finder panel is displayed on the proper side of the Appointment screen and the Scheduling Assistant screen, as shown in the following screenshots.


Room Finder feature in Outlook 2016 in the Appointment view.


Room Finder feature in Outlook 2016 in the Scheduling Assistant view.

In Outlook for Workplace 365, the Area Finder handle button can be identified subsequent to the Place field on the Meeting tab, or on the ribbon when you view the Scheduling Assistant screen.


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You can hide the Area Finder by deciding on the Area Finder handle in the Possibilities group of the ribbon. Even so, the Area Finder remains hidden only if you hide it on the Appointment screen. If you hide it on the Scheduling Assistant screen, switch to the Appointment screen and then back to the Scheduling Assistant screen, the Area Finder is visible once again.

Note

There is a identified situation in which no readily available rooms are displayed in the Area Finder pane when you get started a meeting outdoors your functioning hours.

For extra facts, see No readily available rooms for a meeting outdoors functioning hours.

Manually controlling the Area Finder

When you hide the Area Finder on the Appointment tab of a meeting type, the following information is written into the Windows registry.

Subkey: HKEY_Present_USERSoftwareMicrosoftOfficex.0OutlookPreferences
DWORD: RoomFinderShow
Worth:  (If you subsequently show the Area Finder, this worth is changed to 1)

Note

In this subkey path, the x. placeholder represents your version of Workplace (16. = Workplace 2016, 15. = Workplace 2013, 14. = Workplace 2010).

If you hide the Area Finder on the Scheduling Assistant screen of a meeting type, this registry information is under no circumstances utilised.

Administering the Area Finder by way of Group Policy

Critical

Comply with the measures in this section cautiously. Severe issues may possibly take place if you modify the registry incorrectly. Prior to you modify it, back up the registry for restoration in case issues take place.

There are two unique policy values that impact the Area Finder. Which one particular you use depends on the level of handle that you want to have more than the Area Finder and the version of “Microsoft Exchange Add-In” that you have installed.

  • RoomFinderShow

    The RoomFinderShow policy worth is a DWORD worth beneath the following registry paths (by Outlook version):

    HKEY_Present_USERSoftwarePoliciesMicrosoftOfficex.0OutlookPreferences

    The x. placeholder represents your version of Workplace (16. = Workplace 2016, 15. = Workplace 2013, 14. = Workplace 2010).

    If RoomFinderShow = in these registry paths, the Area Finder behaves in the following manner when you get started Outlook:

    • By default, the Area Finder is not shown on the Appointment screen.
    • You can manually allow the Area Finder on the Appointment screen.
    • By default, If you open a new meeting type following you allow the Area Finder in one more meeting type, the Area Finder is not shown on the Appointment screen of the new meeting type.
    • If you manually allow and then disable the Area Finder on the Appointment screen, absolutely nothing is written to the registry.
  • RoomFinderForceDisabled

    The RoomFinderForceDisabled policy worth was introduced in an update to the “Microsoft Exchange Add-in”. It is utilised by Outlook only following you set up the update for your version of Outlook.

    Hotfix KB2880477 for Workplace 2013 July eight, 2014 (Outexum-x-none.msp)

    Hotfix KB2794760 for Outlook 2010 July eight, 2014 (Outexum-x-none.msp)

    Following the update is installed, use the following registry information to absolutely disable the Area Finder. This provides you even higher handle more than the Area Finder than the RoomFinderShow policy.

    Subkey: HKEY_Present_USERSoftwarePoliciesMicrosoftOfficex.0OutlookPreferences  
    DWORD: RoomFinderForceDisabled  
    Values: 1 = hide the Area Finder,  (or missing DWORD) = show the Area Finder  
    

    Following the needed update is installed, and you set RoomFinderForceDisabled=1, Outlook does not show the Area Finder pane on either the Scheduling Assistant or Appointment screens in a meeting type.

A different way to absolutely disable (hide) the Area Finder on the Scheduling Assistant and Appointment screens is to disable the “Microsoft Exchange Add-in” add-in. To do this, comply with these measures.

Critical

We do not suggest that you disable the Microsoft Exchange Add-in mainly because this also disables other options (such as “Shield ahead of send” and “Voicemail integration”).

  1. On the File tab, pick Possibilities.
  2. In the Outlook Possibilities dialog box, pick Add-Ins.
  3. In the Add-ins section of the Outlook Possibilities dialog box, pick Go.
  4. In the COM Add-Ins dialog box, clear the verify box for Microsoft Exchange Add-in, and then pick OK.

Loading the Microsoft Exchange Add-in is controlled by the following registry entry:

Subkey: HKEY_Regional_MACHINESoftwareMicrosoftOfficeOutlookAddinsUmOutlookAddin.FormRegionAddin  
DWORD: LoadBehavior  
Values: three = add-in is loaded when Outlook begins, two = add-in is not loaded on startup (and could under no circumstances load),  = add-in is disabled

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